Common Functions for All Screens

Common Header

The header is always displayed on the top of the screen. You can search information by keyword. New messages are displayed in the header.
The menu to set user setting is also displayed.

Search the selected application by keyword(s).
(For more information, please refer to Simple Search Features .)
This is the list of users. Click the link of a person to see his or her tasks.
The logged in user name is displayed.
When you press the name, the setting menu is displayed.
(For more information, please refer to User Settings in User's Manual.)
Notifications are displayed in ticker.
Notifications are sent by the following nine applications.
ToDo, WebMail, Whereabouts, Workflow, Circulation/Report, Information, Discussion, Questionnaire, Safety Confirmation.

* You can select application you want to send notifications by "Personal Settings" - "Announcement Settings" in Neotwi.
(For more information, please refer to Neotwi > Personal Settings in User's Manual.)
The current time is displayed.
The number of announcement, tweets, direct messages are displayed.
(Please refer to the explanation of Neotwi in user's manual for more details.)
Profile picture is displayed here.
User profile picture, name and Presence status is displayed.
Click the profile picture to show Presence dialog.
(For more details, please refer Presence in User's Manual.)

Simple Search Features

Enter keyword(s) into the search field at the top of screen, choose an application to search, and click the "Search" button, and then you will find information registered in the application.
If you want to specify more than one keyword, use space to separate keywords. (Except for Webmail IMAP.)
Searching does not start if no keyword is entered, or no application is selected.

* Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified. (Except for Webmail and Webmail IMAP.)
* For WebMail, specifying multiple keywords will perform "AND" search. This means the search results contain all keywords that you specified.

If you choose a particular application, its search function will be executed, producing its search result page.
Each application's search conditions are the followings.

Schedule

Keyword: the keyword(s) you entered
Search Fields: [Event], [Event Details], [Details], [Location], and [Location Details]
Target: you
Period: Past 1 Year
Including Future: yes

ToDo

Keyword: the keyword(s) you entered
[Details]
Search Target: My Tasks
Status: (All)

Facility Reservation

Keyword: the keyword(s) you entered
[Purpose], [Purpose Details], and [Details]
Facility Group: (All readable facilities)
Period: Past 1 Year
Including Future: yes

WebMail

Keyword: the keyword(s) you entered
[From], [To/Cc], [Subject], and [Body]
Search in: Inbox
Include sub folders: yes

WebMail IMAP

Keyword: the keyword(s) you entered
[From], [To/Cc], [Subject], and [Body]
Search in: WebMail IMAP (the top folder)
Include sub folders: yes

Workflow

Title: Any
Statue: Any
Keyword: the keyword(s) you entered
[Title], [Contents], and [Title, Value, and Unit of Form Controls]
Priority: Any

Circulation/Report

Title: (All)
Status: Any
Keyword: the keyword(s) you entered
[Title] and [Contents]
Priority: Any

Minutes

Keyword: the keyword(s) you entered
[Minutes Title]

Information

Keyword: the keyword(s) you entered
Search Target: Title/Message/Created By
Category: (All)
Priority: Any

Adress Book

Keyword: the keyword(s) you entered
Search Fields: Public and Personal Address's [Name], [Company], [Email], [Mobile Email], and [Private Email]

Discussion

Keyword: the keyword(s) you entered
Search Target: Post/Comment

Document Management

Keyword: the keyword(s) you entered
Search Target: Document Name/Comment/Attachment File Name

Store

Keyword: the keyword(s) you entered
[Name] and [Description]
Search Target: On Sale

Project Management

Keyword: the keyword(s) you entered
[Task Name] and [Progress Details]
Progress: (All)

Expense Claim

Keyword: the keyword(s) you entered
[Details]

Inventory

Keyword: the keyword(s) you entered
[Item Name] and [Remarks]
Display Group: (All Items Available to Check Out)

Questionnaire

Title: Any
Status: Any
Keyword: the keyword(s) you entered
[Title] and [Title, Value, and Unit of Form Controls]
Priority: Any

Reminder

Keyword: the keyword(s) you entered
Schedule's [Date/Time], [Event], [Location], ["TO" users' names], [Facility Name], and [Details]
ToDo's [Due On] and [Details]

Notepad

Keyword: the keyword(s) you entered
[Details]

Cabinet

Keyword: the keyword(s) you entered
Search Target: Title/Comment
Folder: (All)

User Directory

Keyword: the keyword(s) you entered
[Name] of the users

Safety Confirmation

Keyword: the keyword(s) you entered
[Name] of the users

If you choose the crawling search, the following applications will be searched at the same time, producing its search result page.

Schedule
ToDo
Facility Reservation
WebMail
WebMail IMAP
Workflow
Circulation/Report
Minutes
Information
Discussion
Document Management
Store
Project Management
Expense Claim
Inventory
Questionnaire
Notepad
Cabinet

Enter keyword(s)
Click the button to search again.
The application name.
The search results of the application.

* If you want to specify more than one keyword, use space to separate keywords.(Except for Webmail IMAP.)
* Specifying multiple keywords will perform "OR" search. This means the search results contain either one or more keywords that you specified.(Except for Webmail and Webmail IMAP.)
* For WebMail, specifying multiple keywords will perform "AND" search. This means the search results contain all the keywords that you specified.
* An error dialog appears when it has passed more than the specified seconds (Server Timeout in the Mail Server Settings), since the search was requested.
Please wait a while and try to search again, or ask your administrator.

To Back to Page Top

If you scroll the long page such as portal screen and the header is hidden, the button to back to the page top is displayed.
The numbers of announcements/tweets/direct messages are displayed wit the button, you can check the new Neotwi information even if no header part is displayed.

Move to the page top and display the list of announcements.
If you have unread announcements, the number of announcements is displayed.
Move to the page top and display the list of tweets.
If you have unread tweets, the number of tweets is displayed.
Move to the page top and display the list of direct messages.
If you have unread direct messages, the number of direct messages is displayed.
Move to the page top.

To Change Display Order of List

Sort the list by specified column.

* Some lists cannot be sorted.

When you press the sort button, the list of columns are displayed.
When you press a column, the list is sorted by the column.
The column which is used by sorting the list is displayed in bold.
The up arrow indicates ascending, the down arrow indicates descending.
If you press the column which is used by sorting the list, the direction of sorting is changed.
The direction icon is displayed for the column which is used to sort the list. Upper triangular represents ascending order, the lower triangle represents the descending order.

Page Transition Confirmation Window

When you leave a page or close a browser window without saving the data on the page, a confirmation window is displayed.

- If you back to previous screen without saving the data

- If you move to other page without saving the data

* The confirmation window may be vary depending on your browser.

To Become Aware of New Announcements

Page title is displayed with "* (Asterisk)" when there is a new notification, tweet, and direct message.
You can keep aware of new notifications even you are on other tab.

Autosave Features

desknet's NEO provides the autosave features.。
While you are editing data, the latest data is backed up at a regular intervals.
That makes it possible for you to recover the backup data even if you moved to another page before you finish saving the data, or the browser was closed by mistake.

* The mobile browser does not support the autosave features.

- Target Applications
Autosave features are available in the following applications.

WebMail
WebMail IMAP
Workflow
* Applications linked to AppSuite do not support the auto save function.
Circulation/Report
Minutes
Information
Questionnaire
Free-Form Portal Contents

- Intervals To Autosave
Autosaving processes run when:

Every five minutes pass after the screen opened and the contents have changes to save.
You open the Attachment Files window.
You are going to move to another page before saving the data even as you made changes.

* If you click "Copy & Create" an application of Workflow or update from draft, auto save will not be applied if you did not made any changes on the format or the attachment files.

- What to Back Up
The following information are backed up.

Entered text and selected values.
Adding attachment files
Files inserted into the rich text editor.

* Each screen of creation and modification can have one backup data.

- How to Recover Backup Data
When you open a creation or modification screen, you are asked by a confirmation dialog whether to recover the backup data if it exists.

* The confirmation dialog does not appear if there is no backup data.

- Creation Screen

- Modification Screen

* The confirmation dialog appears if there is backup data for the item on screen.
* The backup data will be deleted when you open a modification screen of another item.

Click "Yes" to recover the backup data.
Click "No" not to recover the backup data and delete it. * The backup data will be deleted.

Toggle to Full Screen View

Full screen view is available in some applications of desknet's NEO.
Applications can be displayed in full screen according to your browser size.

- Normal view

Click "Toggle to Full Screen View" button to view the application in full screen mode.

- Full screen view

Hover your mouse cursor to setting button (gear icon) and "Toggle to Full Screen View" button is displayed.
Click the "Toggle to Full Screen View" button again to back to normal view mode.

* Applications that support full screen mode.

Workflow
Circulation/Report
Information
Discussion
Document Management
Project Management
Questionnaire
AppSuite

* Full screen mode is a shared setting of all the supported applications.
If you turn on the full screen mode in an application, all the supported applications will be displayed in full screen mode too.

To Use The FAQ Function

It is a FAQ (frequently asked questions) function for desknet's NEO.
The icon for using FAQ function is always displayed in the center on the right side of the screen.
You can search frequently asked questions for desknet's NEO using this function.

- FAQ icon

FAQ dialog will be displayed if you click this icon.

- FAQ dialog

Enter keywords to search contacts.

* The FAQ ID consist of "NEO- + 1 letter + 4 numbers".
Perform a keyword search.
Perform a FAQ ID search.
Select search target.
- All
- Cloud
- Package edition
Search Results, Frequently Asked Questions are displayed
When clicking, the details of each question will be displayed.
If you haven't made a search, search results won't be displayed.

To Use ChatGPT

This is a feature that enables users to use ChatGPT in desknet's NEO.
The icon for using ChatGPT is displayed on the center right side of the screen at all times.
You can ask questions to ChatGPT by sending direct messages to it.

* ChatGPT can only be used if it is allowed by the system administrators.
(For more information, please refer to Setup > External Connection Settings > To Setup ChatGPT Link Settings in System Management Manual.)

- ChatGPT Icon

Click to display the ChatGPT dialog.

- ChatGPT Dialog

Chat session border is displayed.
This border will be inserted after you clicked "New Session" button.
Copy message to the clipboard.
This button is displayed when you hover your mouse above ChatGPT message.
Replies from ChatGPT are displayed here.
ChatGPT message is displayed in Markdown format.
This notification is displayed when there is a new message.
Click the notification to scroll to the latest message.
Enter your message.
Send the message that you have entered.
Starts a new session.
Click the "New Session" button to reset the chat information and start a new session.